Generative AI is now part of everyday work, study, research, teaching, marketing, customer service, and administration. However, without clear guidance, its use can create risks around confidentiality, accuracy, copyright, data protection, academic integrity, bias, and accountability.
This free Use of Generative AI Policy template provides a practical starting point for organisations, teams, schools, universities, businesses, and professional groups that want to use AI tools responsibly.
Inside the document, you’ll find clear guidance on acceptable use, prohibited use, human oversight, data handling, transparency, record-keeping, and staff or user responsibilities. It is designed to help you set expectations without slowing down innovation.
Whether your team is already using tools like ChatGPT, Copilot, Gemini, Claude, or other AI platforms, this Use of Generative AI Policy can help you establish a safer, more consistent approach.
Use it as a template, adapt it to your context, and build confidence in how generative AI is used across your organisation.
Enter your email address to access the free download and receive the policy directly to your inbox.